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Your school has an SIS and an LMS. Now it needs an OMS.

Actual Campus is the Operations Management System (OMS) for independent schools, connecting assets, work, vendors, risks, compliance and evidence into one operational record so student and staff experience improves.

Live at Knox Grammar School with validated cost, admin-time and migration outcomes.

Experience Actual Campus
Patchwork to school operating record. Fragmented inputs (Assets, Work orders, Contractors, Compliance, Approvals, Risk, Evidence files) become One school operations record.

Patchwork to school operating record

AssetsWork ordersContractorsComplianceApprovalsRiskEvidence files

One school operations record

Assets, work, vendors, events, risks, incidents, standards and evidence aligned to one school operating picture.

AssignTrackEvidenceReviewReport

Knox Grammar School

Knox Grammar School

Actual Campus is live at Knox across Assets, Work Orders / Preventive Maintenance, Vendors, SSO and SCIM. Expansion domains remain clearly separate.

  • 40%

    cost reduction

  • 45

    hours of admin saved per week

  • 3-week

    done-for-you migration

“Nothing like this exists in market.”
— Duncan Sharpe, Operations Director, Knox Grammar School

What’s happening

Most schools run operations across tools, spreadsheets and institutional memory.

The patchwork works until it does not. A contractor arrives without the right induction, an audit exposes a compliance gap, an asset replacement slips, or a staff member leaves and the knowledge goes with them.

Why it matters

When the board asks, the answer has to be assembled.

Emails, forms, spreadsheets and memory can prove what happened only after the team reconstructs it. By then confidence has already been lost.

What’s at stake

What the patchwork costs

  • Compliance gaps appear during audits instead of being prevented earlier.
  • Operational knowledge sits with key people instead of the school.
  • Executive and board reporting becomes a reconstruction exercise.
  • Asset replacements, contractor handoffs and standards drift out of view.

Actual Campus as the guide

Everything that happens across your campus, connected.

Platform

Four domains. One school operating record.

Every domain writes to the same record, so work, evidence, ownership and follow-through stay linked across the platform.

  • Operations

    • Assets
    • Work Orders
    • Preventive Maintenance
    • Vendors

  • Risk & Compliance

    • Incidents
    • Risk Register
    • WHS Compliance
    • SSO/SCIM

  • Planning

    • Maps/GIS
    • Events
    • Projects
    • Sustainability

  • Governance

    • Approvals
    • Board Reporting
    • Executive Dashboards
    • Operational Oversight

From signal to closed record

A staff issue becomes a board-visible record.

  1. 1

    A staff member reports a facility issue.

  2. 2

    The issue is linked to the campus asset and its history.

  3. 3

    The school team assigns an owner or contractor.

  4. 4

    The completed work and evidence stay attached to the record.

  5. 5

    Operations and the board can see the same verified picture.

A simple plan

From Experience to first school operating record

  1. 1Experience Actual Campus
  2. 2Map your current school operations setup
  3. 3Move the first workflow into a school operating record
  4. 4Expand into additional domains when the rhythm is working

What we won't ask of you

  • No rip-and-replace of your SIS or LMS.
  • Start with one workflow, not a multi-year rollout.
  • Move at the pace your operations team can absorb.

Includes a 3-week done-for-you migration path designed to avoid disruption to daily operations.

What good looks like

What changes when the record exists

Operations runs from one connected record. Work has an owner. Evidence is attached. Executive and board reporting comes from the same source the team uses to run the day.

  • One school operating picture for facilities, work and vendors
  • Audit-ready evidence on every record
  • Faster, calmer executive and board reporting
  • Operational memory across terms and years

Who Actual Campus helps

  • Business Managers / COOs

    Walk into board reviews with a real-time operational record—giving leadership evidence instead of summaries assembled under pressure.

  • Operations Teams

    Capture every operational event automatically so you have answers in minutes, not days, when things go wrong.

  • Facilities Managers

    Connect assets, work, vendors and preventive maintenance in one school operating record.

  • Principals

    Reduce operational noise and protect leadership capacity so you can focus on running the school, not chasing detail.

Next step

Experience Actual Campus

Start with the guided Actual Campus Experience. We will route the conversation from there if a walkthrough or operating-model map is the better next step.

Experience Actual Campus

Frequently asked questions

What is Actual Campus?
Actual Campus is the Operations Management System for independent schools. It connects assets, work, vendors, risks, compliance, evidence and operational follow-through into one school operational record.
How is Actual Campus different from a CMMS?
A CMMS manages maintenance work. Actual Campus connects maintenance with assets, vendors, compliance, risks, approvals, evidence, reporting and the wider operations that shape student and staff experience.
Does Actual Campus replace the SIS or LMS?
No. The SIS holds student information. The LMS supports learning. Actual Campus is the OMS for the physical and operational running of the school.
Is Actual Campus live?
Yes. Actual Campus is live at Knox Grammar School across Assets, Work Orders / Preventive Maintenance, Vendors, SSO and SCIM.
What does Actual Campus help schools prove?
It helps schools prove what happened, who owned it, what evidence exists and how operational follow-through was managed.